ChatGPT Hacks to Streamline Your Workday

Presented by Ashley Murphy, Kris HagelConference SessionFor WASBO Business Managers Conference

ChatGPT Hacks to Streamline Your Workday: A Guide for School Business Managers

Presented at the WASBO 2024 Business Managers Conference by Ashley Murphy and Kris Hagel, this presentation provided practical strategies for leveraging ChatGPT to enhance efficiency and decision-making in school business operations.

Key Takeaways:

  • Understanding Generative AI and ChatGPT: The presentation introduced Generative AI as a technology capable of creating new content based on learned patterns, with ChatGPT as a specific AI system designed for human-like dialogue and task assistance.
  • Focus on Practical Applications: The core of the presentation centered on demonstrating real-world applications of ChatGPT in the context of school business management.
  • Data-Driven Decision Making: A key learning objective was to apply Generative AI for data-driven decision making in public school districts.
  • Enhanced Operational Efficiency: The presentation aimed to show how AI tools can streamline operations and support strategic decision-making in public school districts.

Actionable Insights:

  • Demo 1: Letter of Direction:
    • Use ChatGPT to create disciplinary letters.
    • Resources Needed: Contract language section that was violated, description of events.
  • Demo 2: Letter of Reference:
    • Leverage ChatGPT to generate letters of reference for staff.
    • Resources Needed: Staff member's resume, job description.
  • Demo 3: Budget Breakdown:
    • Utilize ChatGPT to analyze a department-level budget, creating a document with visual aids, key highlights, and areas of concern.
    • Resources Needed: School District Accounting Manual (Chapter 6), Monthly Skyward Budget Report.
  • Demo 4: Allocation Formula:
    • Employ ChatGPT to develop an allocation formula for building-level budgets, weighting for high-poverty and diverse schools, and considering total enrollment.
    • Resources Needed: School Year Enrollment Report from OSPI Data Portal.
  • Explore Further Learning: The presentation provided resources for continued learning:

Looking Ahead:

This presentation empowers school business managers to leverage ChatGPT as a tool for streamlining their workday and improving operational efficiency. By applying these practical examples and continuing to explore the capabilities of Generative AI, business managers can enhance their decision-making processes and contribute to the overall success of their districts. The presentation highlights how AI can be a valuable asset in the field of education administration, echoing Satya Nadella's sentiment that the true value of AI lies in its potential to inspire human achievement.